We have found 2 very drastic needs in legal offices- backing up content with very easy access in the event it is needed years in the future, and actively being able to utilize tools like the ipad for instant access to current content in the courtroom.
We’ve encountered law firms with literally hundreds of bankers boxes filled with old case files that are being stored offsite, in some cases costing over $1,000/month. We have the capability to convert all of that content to an organized, keyword searchable platform. We then train our clients to maintain a digital process so the build up only happens inside their cloud content solution, not in a storage room.
Further, we provide the organizational structure for very easy and secure access to active case files that can be recalled and presented from an ipad, or any device for that matter, in any location. Working from home, sharing content with colleagues or clients, and utilizing modern tools in the legal work environment is now a reality.
Automotive Repair and Maintenance Businesses
Cars make create nearly as much paperwork through insurance claims as we humans do with our doctors. We’ve found most auto shops to have entire rooms dedicated to old file cabinets. This area can and should be opened to more revenue generating activities, rather than simple storage.
We have been able to find a nice balance by retraining front office staff to scan any incoming paper that can’t be left in digital form. This ultimately saves significant time as there is no continued running back and forth to search for the car by model or RO number inside a massive file cabinet. All documents will ultimately be saved to the project file for each vehicle that can be searched instantaneously by date of service, RO number, owner, model, etc.
The end result is that we are able to provide auto shops with new forms that can be filled out electronically, stored logically, and searched for by keyword. The remaining content is scanned in and sorted according to vehicle, RO, vendor, etc. ultimately eliminating the old file cabinets, vastly increasing staff efficiency, and freeing up floor space.
Security around patient data is absolutely vital for all doctors in all fields of medicine. Additionally, space is key to a medical office- the more patient rooms you can maintain, the more patients that can be treated. Why have a room filled with old medical files when they can be stored more securely in the cloud? Further, there are numerous government regulations requiring all medical offices digitize within a relatively short period of time. Fortunately, with our solution you can easily maintain HIPAA compliance while creating a paperless work environment.
Existing EMR solutions look and operate as if they were designed in the early 1990s, as if they are running on MS-DOS. They are clunky, slow, not user friendly and typically only successfully allow for easy scheduling, some basic note taking, and capturing insurance information. These companies charge astronomical rates for extra storage and further integrations like billing services. With Snap-File, you can inexpensively compliment the base level EMR with a secure content management system to easily organize, store, and search for all patient related content. We can provide unlimited storage so that extra fees are not an issue.
Snap-File will eliminate your file cabinets, migrate your existing digital content to just one system inside a secure cloud, and save time by utilizing a better tool to manage your patient content while also freeing up floor space. This is accomplished without massive monthly fee increases, or pricey integrations.
Financial and Accounting Services
We have customers in the finance field who receive sensitive financial data from their clients in literally dozens of ways. This proves to be a time consuming endeavor when client information is spread throughout dropbox, google drive, sharefile, icloud, egnyte, unsecured email, and any other number of non-FINRA compliant solutions. It can be especially painful for accountants during tax season when they try to sift through a shoe box full of receipts- rather than a neatly organized, secure, digital folder structure which can be accessed by both parties in any location at any time.
Snap-File provides the new structure, and puts in the hours to consolidate all the existing content into one system. Once there, we organize the content into a custom folder structure for each of our clients. Concerned about costs for adding all your clients as new users? Don’t worry, with the proper licensing model anyone outside your accounting or financial firm can be added as a free user.
The end result is a secure space where clients are able to see that their respective content exists in your shared account, without having access or visibility to any other content. You can set the permissions for them to access, upload, download, and modify this content from any device in any location in real time. Imagine each of your clients’ documents being managed in nearly identical, highly organized folder structures in a keyword searchable format, while you are being provided visibility to each document the second it arrives. Some very basic training is needed, but the vision is now a reality.